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Administrative Executive

Job description

Title:                     Administrative Executive
Salary:                  £27 - £30k DOE
Location:              London
Contract:              Full time/ Perm

Key responsibilities will include
  • Provide day-to-day administrative support to the programme team, including database exports, updating the website and minute-taking
  • Updating the internal programme management spreadsheet and ensuring the internal database is kept up-to-date with programme information
  • Work with the programme executive to prepare and format documents, faculty schedules, and correspondence as required
  • Working with colleagues to ensure the accuracy of the clinical content for the parallel sessions to be included in marketing brochures and on the website
  • Scheduling meetings, answering phone calls and supporting visitors
  • Maintaining excellent organisation, especially during busy times of the year
  • Managing and improving relevant processes
Essential skills and qualifications
  • An interest in building an in-depth understanding of vascular disease management
  • High standard of organisational ability and attention to detail
  • Experience in successfully managing projects/activities, ideally in an education/or clinical context
  • Able to work to strict deadlines ensuring contractual compliance and requirements are met
  • Strong communication skills, both verbal and written
  • An ability to meet deadlines and prioritise work
  • Excellent IT skills including MS Office and Access database (or other similar databases)
Education and experience requirements
  • Prior experience in an administrative or coordinator role, preferably in a healthcare or professional services environment
  • University background would be an advantage in dealing with many academic speakers – Bachelor degree or equivalent